VIRGINIA-Ground Maintenance Equipment

Contract Number:Contract Period:Eligibility:

E194-1483

November 5, 2012 - November 4, 2017

Commonwealth of Virginia agencies, Institutions of higher education including listed private colleges and universities, and other public bodies of the Commonwealth of Virginia, to include cities, counties, towns, political subdivisions, and any approved NASPO ValuePoint Participants.

Questions regarding eligibility may be directed to:
Katherine Bosdell, CPPB, VCO
Statewide Contract Officer
Email: katherine.bosdell@dgs.virginia.gov
Voice: 804-786-2397
Fax: 804-786-5413

Contract Details

QuotesCredit CardsDemoDelivery ObligationsFeesFinancingLeasingMultiple Unit DiscountNon-contract Deere EquipmentNon-Contract EquipmentRentalSubstitutionsTrade-InMiscellaneous

Quotes are valid for 30 days from the creation date of the quote. All quotes created in JDQ2 have creation and expiration dates on the upper right hand corner of the first quote page for your convenience.

Allowed with no limit.

Must accept the Commonwealth of Virginia’s small purchase credit card. Payment must be processed by the agency via Government Sales Accounting by calling 800-358-5010 and select Option 1.

CARY OFFICE OPC SPECIAL INSTRUCTIONS (Does Not Apply to Dealers):

Credit card purchases are indicated by the PO prefix “PCO”. Include a note on agency invoice that our Tax ID must be included in the comments section of the credit card receipt.

Not allowed on this contract.

A parts and technical manual on CD must be furnished at no cost to the customer for each new item purchased. Paper manuals are allowed if CD is not available. Part numbers for the manuals must be included on the quote or the agency's PO at no charge. Dealers will be reimbursed for manuals. John Deere dealers can obtain the part numbers to order the appropriate manuals by accessing the Technical Publications Locator.

All equipment shall be delivered FOB DESTINATION within the contiguous United States or if applicable, to the port of embarkation within the contiguous United States for NASPO ValuePoint Participating Entities outside of the contiguous United States.

No fees may be charged.

Not allowed on this contract.

The low interest rate, low cost John Deere Municipal Lease, is a type of financing that is specifically designed for qualified state, government, and educational entities which allow full ownership at the end of the lease term.

Not allowed on this contract.

Multiple unit discounts are allowed. The contract discount plus the multiple unit discount equals the total discount. Discounts are based on the following schedule:

Quantity Additional Discount
3-4 1%
5-6 2%
7-8 3%
9 units or more 4%

Sales of 3 or more like self-propelled products sold on the same purchase order are eligible for the multi-unit discount. Self-propelled products must be listed in the same tabbed price book section and included on the same purchase order, with the exception of our utility vehicles. Compatible implements sold with such products also quailify for the multi-unit discount, but do not count as a unit.

Frontier Equipment is excluded from the Multiple Unit Discount.

Allowed as long as the equipment is related to and compatible with the contract equipment being purchased.

Non-Contract Deere Equipment - John Deere or Frontier branded implements, attachments, accessories, parts or bundles that are not currently on contract but are requested by the customer to complete the purchase of John Deere equipment awarded on contract.

Allowed as long as the equipment is related to and compatible with the contract equipment being purchased.

Non-Contract Equipment - implements, attachments, accessories, parts or bundles not branded by John Deere that are requested by the customer to complete the purchase of John Deere equipment awarded on contract.

Not allowed on this contract.

Not allowed on this contract.

Allowed. Items must be clearly labeled on the purchase order or quote as Trade-In.

End Users that wish to trade-in equipment toward the purchase of “new equipment” under this Contract may do so, if permitted by their internal policies. The trade-in value will be determined by negotiation between the agency’s End-Users and the selected local Dealer. Upon mutual agreement of a trade-in value, the description of the equipment and the trade-in value will be itemized on the End User’s purchase order and the trade-in value will be deducted from the Contract price. Deere & Company will invoice the End User for the Contract purchase price less the trade-in value.

*MANDATORY eVA PO and Credit Card Order Processing (VA agencies only)*

All orders (PO or Credit Card) must be submitted as a “catalog line” and received in this format. If an agency provides their own PO format, do not accept the order and advise the agency that they must submit via eVA as a “catalog line” which will generate the required format (see link below for detailed instructions that may be provided to agency).

All orders must include:

  • Contract Number
  • Model Number in Description Field

Any change made to the PO amount must be made by revising the original PO in eVA.

*Exception: VT (Virginia Polytechnic Institute and State University) and University of Virginia are not required to enter PO’s via eVA system.

Agency may review Detailed Order Entry Instructions or contact the eVA Helpdesk for additional assistance at 866-289-7367 or eVACustomerCare@dgs.virginia.gov.

Minimum Order Value - $500

Training

Provide on-site in-service training (if required) to ordering agency either by representative or instructional DVD at no cost to agency and held at order agency’s facility. Dealers must provide invoice for reimbursement of cost of DVD or submit invoice itemizing time spent on on-site training which well be reimbursed at the labor rate posted on the Government and National Sales Reimbursement Schedule.

Attachments /Implements

Only attachments / implements for “power unit” models on contract may be sold on contract.

Price Structure

Agencies may reference and purchase from the line item pricing as it is posted on the Virginia website; however, those products are only a sample of what is available. The price page links below include all models, attachments and accessories that are available. Agencies may configure equipment as desired for any item listed with a price.

NOTE: Tractors listed below in Category 2 that do not specify Open Operator Station and/or Cab mean that either is available if applicable.

A parts and technical manual on CD must be furnished at no cost to the customer for each new item purchased. Paper manuals are allowed if CD is not available. Part numbers for the manuals must be included on the quote or the agency's PO at no charge. See "Special Delivery Obligations" above for more details.

Price Page TabsProduct DescriptionsDiscounts off MSRPPrice Page Dates

C42

CX Compact Gator (KT Tires)

391AM, 0202

$4,787.16

C42

Gator GS

560KM, 0202, 1000, 2000, 4010, 5210, 5310, 6010

$5,459.16

C42

Gator TH 6X4 (gas)

5615M, 0202, 1000, 2000, 3000, 4010, 5010, 5110, 6010

$8,147.16

Price Page TabsProduct DescriptionsDiscounts off MSRPPrice Page Dates

C42

CX Compact Gator (KT Tires)

391AM, 0202

$4,787.16

C42

Gator GS

560KM, 0202, 1000, 2000, 4010, 5210, 5310, 6010

$5,459.16

C42

Gator TH 6X4 (gas)

5615M, 0202, 1000, 2000, 3000, 4010, 5010, 5110, 6010

$8,147.16

PRODUCT DESCRIPTIONS

PRICE PAGE TABS

DISCOUNTS OFF MSRP

PRICE PAGE DATES

Category 2, Item 1 – Extra Heavy Duty Tractor

     

6150M Cab, 6155M Cab, 6170M Cab, 6175M Cab, 6195M Cab, 6150R Cab, 6155R Cab, 6175R Cab, 6195R Cab, 6215R Cab

A2

23%

Attachments / Implements

A9

23%

Attachments / Implements (Frontier)

Cutting & Mowing

Landscaping

Material Handling

Planting & Seeding

Snow Equipment

N/A

18%

Category 2, Item 2 – Heavy Duty Tractor

     

5100M Cab, 5115M Cab, 5100E Cab

A2

18%

6105E Cab, 6120E Cab, 6135E Cab

A2

23%

6105M Cab, 6115M Cab, 6125M Cab, 6140M Cab, 6110M Cab, 6120M Cab, 6130M Cab, 6145M Cab, 6155M Cab, 6110R Cab, 6120R Cab, 6130R Cab, 6145R Cab

A2

23%

Attachments/ Implements

A9

23%

Attachments / Implements (Frontier)

Cutting & Mowing

Landscaping

Material Handling

Planting & Seeding

Snow Equipment

N/A

18%

Category 2, Item 3 – Medium Duty Tractor

     

5065E, 5065E Cab, 5075E, 5075E Cab, 5075M, 5085M, 5085E

5100MH Hi-Crop, 5100ML Low-Profile, 5115ML Low-Profile

A2

18%

Attachments / Implements (5000 Series)

A9

23%

Attachments / Implements (Frontier)

Cutting & Mowing

Landscaping

Material Handling

Planting & Seeding

Snow

N/A

18%

Category 2, Item 4 – Compact Tractor

     

5045E, 5055E, 5055E Cab

A2

18%

Attachments / Implements (5000 Series)

A9

23%

Compact Utility Tractor & Equipment

4105, 3032E, 3038E, 3033R

C20

17%

3039R, 3046R, 4044M, 4052M, 4066M, 4044R, 4052R, 4066R

C20

17%

11May15

Equipment for Compact Utility Tractors

C25

17%

Attachments / Implements (Frontier)

Cutting & Mowing

Landscaping

Material Handling

Planting & Seeding

Snow Equipment

N/A

18%

Category 2, Item 5 – Sub-Compact Tractor

     

1023E, 2025R, 2032R

C20

17%

1025R, 1025R TLB

C20

17%

Attachments / Implements

C25

17%

Attachments / Implements (Frontier)

Cutting & Mowing

Landscaping

Material Handling

Planting & Seeding

Snow Equipment

N/A

18%

Category 3, Item 5 - Multi Unit Heavy Duty Cutter

     

CX15, CX20, HX15, HX20

A9

23%

Category 3, Item 6 – Single Unit Heavy Duty Cutter

     

HX6, HX7, CX15

A9

23%

Category 4, Item 1 – Heavy Duty 4x4 Diesel Service Truck

     

XUV 855D Green & Yellow XUV 855D Power Steering Green & Yellow

XUV 855D Olive & Black
XUV 855D Power Steering Olive & Black

XUV 855D S4

C41

16%

XU 855D Pwer Steering Camo

XUV 855D S4 Olive & Black

XUV 855D S4 Camo

C41

16%

Category 4, Item 2 – Medium Duty 4x4 Diesel Service Truck

     

Gator HPX 4x4 Diesel

C47

16%

Category 4, Item 3 – Medium Duty 4x4 Gas Service Truck

     

XUV 625i Green & Yellow
XUV 625i Camo
XUV 625i Olive & Black
XUV 825i Olive & Black

XUV 825i Green & Yellow

XUV 825i Power Steering Green & Yellow

XUV 825i Power Steering Olive & Black

XUV 825i Power Steering Camo
XUV 825i S4 Green & Yellow
XUV 825i S4 Olive & Black
XUV 825i S4 Camo

C41

16%

HPX Gas Green & Yellow

C47

16%

Category 4, Item 5 – Light Duty 4x2 Gas Service Truck

     

Gator TX 4x2

C42

16%

Gator TH 6x4 Gas

C42

16%

Category 5, Item 2 – Medium Duty Riding Mower

     

1600, 1600 4-Post ROPS Canopy

C18

23%

Category 5, Item 7 – Medium Zero Turn Riding Mower

     

Z997R

C13 23% 11May15

1575, 1585

C15

23%

1570, 1580

C15

23%

Category 5, Item 9 – Small / Medium Zero Turn Riding Mower

     

Z915B, Z925M, Z925M EFI, Z925M Flex Fuel, Z930M, Z930M EFI, Z930R, Z950M, Z950R, Z960R, Z970R, 652B, 652R, 652R MOD, 652R EFI, 652R EFI MOD, 661R, 661R EFI

C13

23%

Z960M

C13

23%

Category 5, Item 10 – Small Zero Turn Riding Mower

     

Z915B, Z920M, Z920R

C13

23%

Category 6, Item 1 - Walk-Behind Self Propelled Rotary Blade Mower

     

WG48A, WH48A, WHP48A, WH52A, WHP52A, WH61A, WHP61A

C10

13%

652M, 648M

C13

23%

Category 10, Item 2 – Blower Equipment

     

BL1130 (Frontier)

Frontier Landscape

18%

 

Payment Remittance Information

Remit to Address:
Deere & Company
Ag & Turf CBD & Government Sales
21748 Network Place
Chicago, IL 60673-1217

Contract Updates

29Jun16 - Added Z960M to Category 5, Item 9.  No other updates at this time.

30Oct15 - Contract renewed through November 4, 2017.

30Sep15 - Effective October 1, 2015 - 6105D, 6115D, 6130D and 6140D removed and 6105E, 6120E and 6135E added.

26Aug15 - Price correction made to 5085E and 5100E.

12Aug15 - (1) Partial Price Page Update; Each model listed next to applicable price page date.

                 (2) eVA Ordering Instructions Changed - NEW PROCESS

01Jun15 - Added new FT4 Tractors as follows:

  • Cat 2, Item 1 – Cab Models 6175M, 6195M, 6155R, 6175R, 6195R, 6215R
  • Cat 2, Item 2 – Cab Models 6110M, 6120M, 6130M, 6145M, 6155M, 6110R, 6120R, 6130R, 6145R
  • Cat 2, Item 3 – 5100MH, 5100 ML, 5115ML

02Mar15 - Non-contract Deere Equipment and Non-Contract Equipment are allowed effective March 1, 2015.

November 13, 2014 - Cat 2, Item 3 Equipment Only: Even though the previous Price Schedule line item spreadsheet showed a discount of 18%, the pricing reflected a calculation error that used a 23% discount instead; Therefore, the Unit Price After Discount was incorrect on the previous spreadsheet. The Unit Price After Discounts has been corrected to reflect the 18% discount. Deere will honor quotes provided by dealers on or before 03Nov2014 for 30 days from the date of the quote for equipment in Cat 2, Item 3.

02Sep14 - Changed 6105D order code in "lineitem21Jul14.xls" file attached to contract. Changed order code 1381 (9F/9R PowrReverser Transmission - MFWD Axle) to code 1383 (12F/12R PowrReverser Transmission 19mph/30kmh - MFWD Axle). Code 1381 is no longer orderable. Tractor price was not changed. This is a substitution.

21Jul14 - Updated price page section C15 Commercial Front Mowers

30May14 - Updated All Price Pages including removing discontinued models and adding new models

23Apr14 - Discount for 5100M Cab and 5115M Cab in Category 2, Item 1 corrected from 23% to 18%.  Any quotes issued on or before  April 23, 2014 will be honored for 30 days from the date of the quote.  

18Sep13 - Added 1025R TLB, 2025R, 2032R, 5055E Cab, 5065E Cab and 5075E Cab.  Removed 3005, 2320, 2520 and 2720

09Jul13 - Updated Statewide Contract Officer contact information and added link of specific private colleges and universities that are eligible to use the contract.

25Jun13 - Added QuikTraks to contract (648R, 652B, 652R, 652R EFI, 661R and 661R EFI)    

31May13 - Removed discontinued products and added new products as follows:

  • Removed 5093E, 5101E, 5083E, 1026R, 609 & 709 Cutters, Z900’s and Z900A’s
  • Added 5100M, 5115M, 5085E, 5100E, 1025R, HX6 & HX7 Cutters, XUV 855D S4 and 825i S4

30May13 - Added note that VT (Virginia Polytechnic Institute and State University) and UVA are not required to enter PO’s in the eVA system.

07May13 - Revised Mandatory eVA PO Processing Requirements.

19Mar13 - Moved mandatory eVA PO instructions to top of page.

22Feb13 - Price Page section C41 updated and effective 22Feb13.

01Feb13 - Price Pages and models updated and effective 01Feb13.

24 Jan 13 - Added note stating, “NOTE: Tractor models listed below in Category 2 include Open Operator Station and Cab tractors if available.”

15Jan13 - Updated credit card information/instructions.

17Dec12 - Revised eVA PO Processing information.

07Dec12 - Removed “Authorized Dealer” link and added the mandatory PO Processing instructions (which includes dealer listing).

Quotes and Purchase Orders:
To obtain a quote, contact your local John Deere Dealer. Submit purchase order to your local dealer.

All purchase orders must show John Deere Company as the vendor and reference the contract number.