VIRGINIA-Department of Transportation Seasonal Tractor Rental

Contract Number:Contract Period:Eligibility:

41159

December 12, 2012 - December 11, 2017

VDOT District locations as follows:
Bristol, Culpeper, Fredericksburg, Hampton Roads, Lynchburg, Northern Virginia, Richmond, Salem and Staunton

Quotes and Purchase Orders:
To obtain a quote, contact your local John Deere Dealer. Submit purchase order to your local dealer.

All purchase orders must show John Deere Company as the vendor and reference the contract number.

Contract Details

QuotesCredit CardsDemoDelivery ObligationsFeesFinancingMultiple Unit DiscountNon-contract Deere EquipmentNon-contract EquipmentRentalSubstitutionsTrade-InMiscellaneous

Quotes are valid for 30 days from the creation date of the quote. All quotes created in JDQ2 have creation and expiration dates on the upper right hand corner of the first quote page for your convenience.

Not allowed on this contract, except for overages and damages.

Not allowed on this contract.

PO Due Date: VDOT districts will issue Purchase Orders to John Deere by October 31st to allow sufficient time for tractors to be produced and delivered by April 1st of the following year.

Equipment Condition: VDOT and delivering dealer will conduct and document a joint, on-site inspection of the equipment and reach agreement on the physical, operational and safety condition. VDOT will retain a copy of the documentation.

Preventative Maintenance: Dealer (on contractor’s behalf) shall provide periodic preventative maintenance and repair. Dealer must provide a chart to each agency outlining preventative maintenance including name and phone number of a contact for scheduling. The agency will perform the daily maintenance functions (10 hour intervals) and the dealer will perform all other maintenance functions outlined the chart including supplying all filters, fluids and parts needed. Dealers should submit an itemized invoice for reimbursement of the preventative maintenance items to John Deere via JD Quote 2.

Fuel: Tractor must be delivered by dealer and returned by VDOT with a full fuel tank.

Delivery / Pick-up fees may be charged based on district. See Line 6 in the Price Structure below for details.

Not allowed on this contract.

The low interest rate, low cost John Deere Municipal Lease, is a type of financing that is specifically designed for qualified state, government, and educational entities which allow full ownership at the end of the lease term.

Not given.

Not allowed on this contract.

Not allowed on this contract except for the LaForge hitch on Line 4 of the Price Structure.

Allowed and rates and models are detailed in the price structure.

John Deere is hereby permitted to substitute non-specific tractor models and configurations in support of this contract. The specifications and the configuration of the tractors used will not exceed the wheelbase of the John Deere small frame 6000 series utility tractor and will meet or exceed the minimum tractor specifications as detailed in the contract. Tractors offered for rental shall not exceed 130 PTO HP. Wheel base shall be equal to or greater than 93.3 inches but less than 104 inches and the overall height shall not exceed 115” (excluding LED warning lights); larger row crop tractor models are not eligible for this rental program. For assistance verifying specifications, please contact Richard Williford, Government Business Manager, at 919-804-2517, 919-720-2749 or via email at WillifordRichardA@JohnDeere.com.

Not allowed on this contract.

Rental Period: 01 April – 31 October
May be extended on a month to month basis not to exceed 5 additional months or 12 months total.

Code Changes: Line Number 1 tractor codes may be changed at no additional charge (in addition to other line numbers listed) as long as changed code meets / exceeds spec of codes listed below in Line Item 1.

Maintenance: Please reference "preventative maintenance" in the Delivery Obligations section above.

Quotes: Rental prices are to be quoted for the entire initial rental period and billed to VDOT on a per month basis (Lines 1, 3 and 4). Additional monthly rentals (past the initial period) are to be quoted and billed on a per month basis (Line 2). Delivery and/or pick-up charge is to be quoted individually then billed when the service is provided (Line 6). Line 5 will be billed at the end of the rental period and accompanied with documentation supporting the additional time and charge.

Approval Required: Use of contract must be approved by Kim Rodgers at 919-804-2413 or Richard Williford at 919-804-2517.

*MANDATORY eVA PO and Credit Card Order Processing

All orders must be submitted as a “catalog line” and received in this format. If an agency provides their own PO format, do not accept the order and advise the agency that they must submit via eVA as a “catalog line” which will generate the required format (see link below for detailed instructions that may be provided to agency).

All orders must include:

  • Contract Number
  • Model Number in Description Field

Any change made to the PO amount must be made by revising the original PO in eVA.

Agency may review Detailed Order Entry Instructions or contact the eVA Helpdesk for additional assistance at 866-289-7367 or eVACustomerCare@dgs.virginia.gov.

Price Structure

Price Structure

Line NumbersItem CodesProduct DescriptionsUnits of MeasureOrder CodesRental Rates

1

9758380473

6115M Tractor

7 Months (with 400 hours maximum use)

00P2L 1002 0202 0513 1441 2051 2127 2511 2557 2631 3223 3327 3820 4121 4213 4410 5031 5212 5999 6043 6220 6799 7702 8247 8206 878J 8224 8230 8250 8240 8446 878S 8281 8216 8254 8266 8276 878R 8746 873O 834C 8002 8020 8765 8434 8459 8424 833I 8950 8762

$6,020

2

9758380473

Rental on month-by-month basis up to 5 additional months (not to exceed 12 months total)

Month (with 50 additional maximum hours per month)

NA

$860

3

9758380473

4-Wheel Drive with Creeper Gear Upgrade

NA

Included in line 1

Included

4

9758380473

Front Mounted 3-Point Hitch with Joy Stick Control

Month

GreenLink®Pr55/6R

Order from LaForge Systems, Inc. (800-422-5636)

$537

5

9758380000

Charge per hour for hours exceeding maximum number of hours per Lines 1 and 2

Hour

NA

$15.05

6

None

Total cost for delivery and/or pickup service

Per Mile (one-way)

Must use “Google Maps” to determine charge and closest dealer must be utilized

$3.50

Price Page TabsProduct DescriptionsDiscounts off MSRPPrice Page Dates

C42

CX Compact Gator (KT Tires)

391AM, 0202

$4,787.16

C42

Gator GS

560KM, 0202, 1000, 2000, 4010, 5210, 5310, 6010

$5,459.16

C42

Gator TH 6X4 (gas)

5615M, 0202, 1000, 2000, 3000, 4010, 5010, 5110, 6010

$8,147.16

Payment Remittance Information

Remit to Address:
Deere & Company
Ag & Turf CBD & Government Sales
21748 Network Place
Chicago, IL 60673-1217

Contract Updates

16Nov15 - Updated Substitutions per Modification # 3 to state the following: John Deere is hereby permitted to substitute non-specific tractor models and configurations in support of this contract. The specifications and the configuration of the tractors used will not exceed the wheelbase of the John Deere small frame 6000 series utility tractor and will meet or exceed the minimum tractor specifications as detailed in the contract. Tractors offered for rental shall not exceed 130 PTO HP. Wheel base shall be equal to or greater than 93.3 inches but less than 104 inches and the overall height shall not exceed 115” (excluding LED warning lights); larger row crop tractor models are not eligible for this rental program. For assistance verifying specifications, please contact Richard Williford, Government Business Manager, at 919-804-2517, 919-720-2749 or via email at WillifordRichardA@JohnDeere.com Also, contract expiration date correct to 11Dec17.

02Apr14 - Misc. changes stating that for 2014 Only for Lynchburg, Bristol and Staunton Districts only; 7-month rental period to begin on June 1 through December 31, 2014 for a maximum of 400 hours.

25Mar14 - Changed credit card from allowed to not allowed since all transactions for this contract go through JDF and they do not accept credit cards.

10Apr13 - Updated delivery and/or pick-up fee from specific dollar value per district to $3.50 per mile (one-way) per contract modification # 2.

19Mar13 - Per contract modification # 1; added PO due date and added email for preventative maintenance documents.

07Feb13 - Updated Substitutions to contact Rich Williford.