NASPO ValuePoint/Commonwealth of VA Ground Maintenance Equipment Contract

Contract Number: E194-1483
Contract Period: November 5, 2012 - November 4, 2019
Eligibility:

Commonwealth of Virginia agencies, Institutions of higher education including listed private colleges and universities, and other public bodies of the Commonwealth of Virginia, to include cities, counties, towns, political subdivisions, and any approved NASPO ValuePoint Participants.


Questions regarding eligibility may be directed to:

Katherine Bosdell, CPPB, VCO

Statewide Contract Officer

Email: katherine.bosdell@dgs.virginia.gov

Voice: 804-786-2397

Fax: 804-786-5413

Quotes and Purchase Orders:
To obtain a quote, contact your local John Deere Dealer.  Submit purchase order to your local dealer.

All purchase orders must show John Deere Company as the vendor and reference the contract number.

Contract Details

Quotes Quotes are valid for 30 days from the creation date of the quote. All quotes created in JDQ2 have creation and expiration dates on the upper right hand corner of the first quote page for your convenience. 
Credit Cards Allowed with no limit.


Must accept the Commonwealth of Virginia’s small purchase credit card. Payment must be processed by the agency via Government Sales Accounting by calling 800-358-5010 and select Option 1.


CARY OFFICE OPC SPECIAL INSTRUCTIONS (Does Not Apply to Dealers):

Credit card purchases are indicated by the PO prefix “PCO”. Include a note on agency invoice that our Tax ID must be included in the comments section of the credit card receipt.

Demo Not allowed on this contract.
Delivery Obligations A parts and technical manual on CD must be furnished at no cost to the customer for each new item purchased. Paper manuals are allowed if CD is not available. Part numbers for the manuals must be included on the quote or the agency's PO at no charge. Dealers will be reimbursed for manuals. John Deere dealers can obtain the part numbers to order the appropriate manuals by accessing the Technical Publications Locator

All equipment shall be delivered FOB DESTINATION within the contiguous United States or if applicable, to the port of embarkation within the contiguous United States for NASPO ValuePoint Participating Entities outside of the contiguous United States.
Fees No fees may be charged.
Financing Not allowed on this contract.
Leasing Not allowed on this contract.
Multiple Unit Discount

Multiple unit discounts are allowed. The contract discount plus the multiple unit discount equals the total discount. Discounts are based on the following schedule:

Quantity Additional Discount
3-4 1%
5-6 2%
7-8 3%
9 units or more 4%

Sales of 3 or more like self-propelled products sold on the same purchase order are eligible for the multi-unit discount. Self-propelled products must be listed in the same tabbed price book section and included on the same purchase order, with the exception of our utility vehicles. Compatible implements sold with such products also quailify for the multi-unit discount, but do not count as a unit.

Frontier Equipment is excluded from the Multiple Unit Discount.

Non-contract Deere Equipment Allowed as long as the equipment is related to and compatible with the contract equipment being purchased. 

Non-Contract Deere Equipment - John Deere or Frontier branded implements, attachments, accessories, parts or bundles that are not currently on contract but are requested by the customer to complete the purchase of John Deere equipment awarded on contract.

Non-Contract Equipment

Allowed as long as the equipment is related to and compatible with the contract equipment being purchased.

Non-Contract Equipment - implements, attachments, accessories, parts or bundles not branded by John Deere that are requested by the customer to complete the purchase of John Deere equipment awarded on contract.
Rental Not allowed on this contract. 
Substitutions Allowed.
Trade-In Allowed. Items must be clearly labeled on the purchase order or quote as Trade-In.


End Users that wish to trade-in equipment toward the purchase of “new equipment” under this Contract may do so, if permitted by their internal policies. The trade-in value will be determined by negotiation between the agency’s End-Users and the selected local Dealer. Upon mutual agreement of a trade-in value, the description of the equipment and the trade-in value will be itemized on the End User’s purchase order and the trade-in value will be deducted from the Contract price. Deere & Company will invoice the End User for the Contract purchase price less the trade-in value.

Miscellaneous

*MANDATORY eVA PO and Credit Card Order Processing (VA agencies only)

All orders (PO or Credit Card) must be submitted as a “catalog line” and received in this format. If an agency provides their own PO format, do not accept the order and advise the agency that they must submit via eVA as a “catalog line” which will generate the required format (see link below for detailed instructions that may be provided to agency).


All orders must include:

o Contract Number

o Model Number in Description Field


Any change made to the PO amount must be made by revising the original PO in eVA.

*Exception:  VT (Virginia Polytechnic Institute and State University) and University of Virginia are not required to enter PO’s via eVA system.

Agency may review Detailed Order Entry Instructions or contact the eVA Helpdesk for additional assistance at 866-289-7367 or eVACustomerCare@dgs.virginia.gov   


Minimum Order Value - $500


Training

Provide on-site in-service training (if required) to ordering agency either by representative or instructional DVD at no cost to agency and held at order agency’s facility. Dealers must provide invoice for reimbursement of cost of DVD or submit invoice itemizing time spent on on-site training which well be reimbursed at the labor rate posted on the Government and National Sales Reimbursement Schedule.


Attachments / Implements

Only attachments / implements for “power unit” models on contract may be sold on contract.

Price Structure

A parts and technical manual on CD must be furnished at no cost to the customer for each new item purchased. Paper manuals are allowed if CD is not available. Part numbers for the manuals must be included on the quote or the agency's PO at no charge. See "Special Delivery Obligations" above for more details.


Price Page Tabs

Product Descriptions

Discounts off MSRP

Price Page Dates

Turf Equipment

L25

Lawn Tractors (X300s only) & Equipment

18%

Current Price

L30

Garden Tractors & Equipment

18%

Current Price

L35

Equipment for Lawn & Garden Tractors

17%

Current Price

C10

Commercial Walk-Behind Mowers & Equipment

 13%

Current Price

C13

Commercial Zero-Turn-Radius Mowers & Equipment

 23%

Current Price

C15

Commercial Front Mowers & Equipment

 23%

Current Price

C18

Commercial Wide Area Mowers & Equipment

23%

Current Price

C20

Compact Utility Tractors & Equipment

17%

Current Price

C21 Equipment for Commercial Mowing Products 23% Current Price

C25

Equipment for Compact Utility Tractors

17%

Current Price

C39

Recreational Utility Vehicles & Equipment

16%

Current Price

C40

Mid Duty Crossover Utility Vehicles & Equipment

16%

Current Price

C41

Heavy-Duty Crossover Utility Vehicles & Equipment

16%

Current Price

C42

Traditional Utility Vehicles & Equipment

16%

Current Price

C47

HPX Utility Vehicles & Equipment

16%

Current Price

C48 Equipment for Utility Vehicles 16% Current Price
Golf Equipment

G10

Reel Mowers & Equipment

21%

Current Price

G15

Special Application Mowers & Equpment

21%

Current Price

G20

Special Application Vehicles & Equipment

21%

Current Price

G25

Aeration & Equipment

21%

Current Price

G30

Debris Maintenance & Equipment

21%

Current Price

 

Ag Equipment

 

 

A2 Tractors: 5000 Series
18%
Current Price
A2 Tractors: 6000 - 9000 Series
23% Current Price
A3 Combines 22% Current Price
A4 Cotton 22% Current Price

A5

Hay & Forage

22%

Current Price

A6

Tillage

22%

Current Price

A7

Planters, Drills & Air Seeder

22%

Current Price

A8

Sprayers

22%

Current Price

A9

Implements & Attachments

23%

Current Price

A10

Ag Management Solutions (AMS)

4%

Current Price

Frontier Equipment

Frontier

Cutting & Mowing

18%

Current Price

Frontier

Material Handling

18%

Current Price

Frontier

Landscaping

18%

Current Price

Frontier

Planting & Seeding

18%

Current Price

Frontier Cotton 18% Current Price

Frontier

Hay & Forage

18%

Current Price

Frontier

Tillage

18%

Current Price

Frontier

Livestock Equipment

18%

Current Price

Frontier

Snow Products

18%

Current Price

Frontier

Golf Equipment

18%

Current Price

Payment Remittance Information

Remit to Address:
Deere & Company
Ag & Turf CBD & Government Sales
21748 Network Place
Chicago, IL 60673-1217

Contract Updates

06Nov17 - Changed contract end date from 4Nov17 to 4Nov19. Added Price Tab C48 and Frontier Cotton. Changes effective 5Nov17.

19Jun17 - Modification #16 added: Added all turf, golf, ag and Frontier products. Removed pricing spreadsheet. Changed to current price contract; Changed Substitutions from "not allowed" to "allowed".

29Jun16 - Added Z960M to Category 5, Item 9.  No other updates at this time.

 

30Oct15 - Contract renewed through November 4, 2017

 

30Sep15 - Effective October 1, 2015 - 6105D, 6115D, 6130D and 6140D removed and 6105E, 6120E and 6135E added

26Aug15 - Price correction made to 5085E and 5100E

12Aug15 - (1) Partial Price Page Update; Each model listed next to applicable price page date. 
                (2) eVA Ordering Instructions Changed - NEW PROCESS
 
01Jun15 - Added new FT4 Tractors as follows:

          Cat 2, Item 1 – Cab Models 6175M, 6195M, 6155R, 6175R, 6195R, 6215R

 Cat 2, Item 2 – Cab Models 6110M, 6120M, 6130M, 6145M, 6155M, 6110R, 6120R, 6130R, 6145R

 Cat 2, Item 3 – 5100MH, 5100 ML, 5115ML



02Mar15 - Non-contract Deere Equipment and Non-Contract Equipment are allowed effective March 1, 2015.

November 13, 2014 - Cat 2, Item 3 Equipment Only:  Even though the previous Price Schedule line item spreadsheet showed a discount of 18%, the pricing reflected a calculation error that used a 23% discount instead; Therefore, the Unit Price After Discount was incorrect on the previous spreadsheet. The Unit Price After Discounts has been corrected to reflect the 18% discount.  Deere will honor quotes provided by dealers on or before 03Nov2014 for 30 days from the date of the quote for equipment in Cat 2, Item 3. 

02Sep14 - Changed 6105D order code in "lineitem21Jul14.xls" file attached to contract. Changed order code 1381 (9F/9R PowrReverser Transmission - MFWD Axle) to code 1383 (12F/12R PowrReverser Transmission 19mph/30kmh - MFWD Axle). Code 1381 is no longer orderable.  Tractor price was not changed. This is a substitution.  

 

21Jul14 - Updated price page section C15 Commercial Front Mowers

30May14 - Updated All Price Pages including removing discontinued models and adding new models

23Apr14-Discount for 5100M Cab and 5115M Cab in Category 2, Item 1 corrected from 23% to 18%.  Any quotes issued on or before  April 23, 2014 will be honored for 30 days from the date of the quote. 

18Sep13 - Added 1025R TLB, 2025R, 2032R, 5055E Cab, 5065E Cab and 5075E Cab.  Removed 3005, 2320, 2520 and 2720

09Jul13-Updated Statewide Contract Officer contact information and added link of specific private colleges and universities that are eligible to use the contract.

25Jun13-Added QuikTraks to contract (648R, 652B, 652R, 652R EFI, 661R and 661R EFI)   

31May13 – Removed discontinued products and added new products as follows:

• Removed 5093E, 5101E, 5083E, 1026R, 609 & 709 Cutters, Z900’s and Z900A’s

• Added 5100M, 5115M, 5085E, 5100E, 1025R, HX6 & HX7 Cutters, XUV 855D S4 and 825i S4,

30May13 – Added note that VT (Virginia Polytechnic Institute and State University) and UVA are not required to enter PO’s in the eVA system.

07May13 – Revised Mandatory eVA PO Processing Requirements

19Mar13 – Moved mandatory eVA PO instructions to top of page

22Feb13 – Price Page section C41 updated and effective 22Feb13

01Feb13 – Price Pages and models updated and effective 01Feb13

24 Jan 13 – Added note stating, “NOTE: Tractor models listed below in Category 2 include Open Operator Station and Cab tractors if available.”

15Jan13 – Updated credit card information/instructions.

17Dec12 – Revised eVA PO Processing information

07Dec12 – Removed “Authorized Dealer” link and added the mandatory PO Processing instructions (which includes dealer listing)

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